ai.timix/time-tracking

Tools

• approve_timesheet

  Approve a submitted timesheet period for a team member. The period and its time reports transition to Approved. Use confirm=true to proceed. Requires Manager or Admin/Owner role (Finance is excluded — timesheet approval is PM work, not finance).

  shallow
• assign_user_to_customer

  Assign an organization member to a billing customer so they can see that customer and all its projects. Requires the org_user_id (discover it with get_project_team or get_employee_timesheet) and the customer_id. The organization is fixed by your context — never pass an organization id. You cannot target a user more privileged than yourself (Owner is not targetable by Admin).

  shallow
• assign_user_to_project

  Assign a member to a project so they can see it and log time against its tasks. Identify the member by email (preferred) or by org_user_id, and the project by project_id (discover ids with find_billing_work - never ask the user for an id). The organization is fixed by your context.

  shallow
• bulk_create_time_reports

  Create multiple time entries in one call. Supply an 'entries' array where each item has subtask_id, date (YYYY-MM-DD), and hours (> 0 and ≤ 24); optionally start_time (HH:mm, defaults to 09:00) and text. Entries are always attributed to you. Returns per-item results (partial failures are reported rather than aborting the batch). Max 50 entries.

  shallow
• bulk_update_cost_rates

  Apply an organization-wide adjustment to every member's hourly COST rate, effective from a date. Supply EITHER adjustment_percentage (e.g. 5 to raise all rates by 5%, -3 to cut 3%) OR fixed_amount (set every rate to this exact amount), not both. The organization is fixed by your context - never pass an organization id. Rate values are never echoed back.

  shallow
• bulk_update_time_reports

  Apply a common text description update to multiple of your own time entries. Supply ids (list of time-report ids, max 100) and text (the new description). Returns per-id results — partial failures are reported rather than aborting the whole batch.

  shallow
• cancel_invite

  Cancel a pending invitation so the invite link is no longer valid. The email address can be re-invited at any time. Returns a preview unless confirm=true is set.

  shallow
• cancel_scheduled_report

  Permanently delete a scheduled report definition. Requires confirm=true to proceed.

  shallow
• cancel_timer

  Cancel (discard) your running timer without creating a time entry. The elapsed time is lost. No arguments needed.

  shallow
• change_user_role

  Change an organization member's role. Returns a preview; re-call with the confirm_token and an idempotency_key to commit. Cannot assign the Owner role. Cannot escalate beyond your own role.

  shallow
• check_budget_limits

  Check whether logging additional hours on a subtask would exceed its budget limits. Returns whether the budget is exceeded and a message.

  shallow
• close_frame_order

  Close an Open frame order so no new invoices may link to it. Returns a preview unless confirm=true is set. Closing is not directly reversible; the order remains in the Closed state.

  shallow
• close_month

  Close a billing month so no further time can be logged or edited in it. Call once with no token to preview; re-call with the returned confirm_token and an idempotency_key to commit. Reversible only by reopening the month.

  shallow
• commit_import

  Commit a bulk-import CSV, creating the work hierarchy (customers, projects, tasks, subtasks) in the organization. Call validate_import first to verify the file.

  shallow
• copy_period

  Copy your own time entries from a source date range into a target date range, preserving each entry's weekday offset relative to the source start (e.g. copy last week to this week). New entries are created as Draft. The source range cannot exceed 31 days. Supply source_start_date, source_end_date, and target_start_date (all ISO 8601 YYYY-MM-DD).

  shallow
• create_credit_note

  Create a credit note against an existing invoice, reducing the amount owed. Requires Finance role or above.

  shallow
• create_custom_field

  Define a new custom field on a billing entity type (project, task, subtask, time report, or customer) for your organization. The organization is fixed by your context - never pass an organization id. type is one of String, Number, Date, DateTime, ListOfValues; ListOfValues requires at least one option. Marking a field mandatory blocks creating that entity type until a value is provided.

  shallow
• create_customer

  Create a new billing customer in your organization. The organization is fixed by your context - never pass an organization id.

  shallow
• create_favorite

  Save a time-entry combination as a favorite for quick reuse. Returns the created favorite.

  shallow
• create_frame_order

  Create a new Open frame order (blanket PO / commercial envelope) for a customer. A frame order tracks a contracted hours or amount cap that invoices can draw down against. Reversible — the frame order can be deleted while it is still Open.

  shallow
• create_holiday_profile

  Create and SAVE a national-holiday profile for the organization for a specific year, AFTER the user has explicitly reviewed and confirmed the holiday list. Each holiday is either a full day off or a half/partial working day (with a start/end working window). Holiday dates MUST come from suggest_holiday_profile or the user — never invent dates. Only call this once the user has confirmed; do not call it to preview.

  shallow
• create_project

  Create a new billing project under one of your customers. The organization is fixed by your context; customer_id must be a customer in your organization. Discover ids with find_billing_work - never ask the user for an id.

  shallow
• create_scheduled_report

  Create a new scheduled report definition. The report will be generated and emailed to recipients on the configured cadence.

  shallow
• create_subtask

  Create a subtask under a task. All time entries are logged against subtasks, so every task needs at least one. The subtask inherits a valid billing type from the parent task. Discover ids with find_billing_work - never ask the user for an id.

  shallow
• create_task

  Create a task under a project. Tasks group the subtasks that time is logged against. The task inherits its allowed billing types from the parent project. Discover ids with find_billing_work - never ask the user for an id.

  shallow
• create_time_report

  Create a new time entry on a subtask for the current user. The entry is always attributed to you — you cannot create entries on behalf of another user. Supply subtask_id, the date (ISO 8601 YYYY-MM-DD), start_time (HH:mm, defaults to 09:00), and hours.

  shallow
• delete_api_key

  Permanently revoke one of your Integration API keys. Any MCP clients or integrations using the key will lose access immediately and cannot be restored. Returns a preview; re-call with the confirm_token and an idempotency_key to commit.

  shallow
• delete_custom_field

  Delete a custom-field definition from the organization. If the field is mandatory and already has values stored on entities the service will reject the delete with a clear reason. Returns a preview unless confirm=true is set. Admin role required.

  shallow
• delete_customer

  Soft-delete a billing customer and its whole hierarchy (projects, tasks, subtasks) into the recycle bin, where an admin can restore it. Returns a preview unless confirm=true is set.

  shallow
• delete_draft_invoice

  Delete a DRAFT invoice permanently. Only draft invoices can be deleted; issued invoices are permanent records. Returns a preview unless confirm=true is set.

  shallow
• delete_favorite

  Delete a saved time-entry favorite. Requires confirm=true to proceed.

  shallow
• delete_frame_order

  Soft-delete an Open frame order into the recycle bin (restorable by an Admin). Blocked when Issued/Sent/Paid invoices are linked — void or unlink those first. Returns a preview unless confirm=true is set.

  shallow
• delete_holiday_profile

  Delete a named national-holiday profile from the organization. The year's holidays will no longer be applied to time calculations. Returns a preview unless confirm=true is set. Admin role required.

  shallow
• delete_organization

  Soft-delete this organization. All members will be locked out and the org will be hidden until a platform admin restores it within the retention window. Call once with no token to preview; re-call with the returned confirm_token and an idempotency_key to commit. Owner role required.

  shallow
• delete_project

  Soft-delete a billing project and its whole task/subtask hierarchy into the recycle bin, where an admin can restore it. Returns a preview unless confirm=true is set.

  shallow
• delete_subtask

  Soft-delete a billing subtask into the recycle bin, where an admin can restore it. Returns a preview unless confirm=true is set.

  shallow
• delete_task

  Soft-delete a billing task and its subtask hierarchy into the recycle bin, where an admin can restore it. Returns a preview unless confirm=true is set.

  shallow
• delete_time_report

  Delete a time report entry. Members can delete their own reports; Managers/Admins can delete others' (subject to org settings). Returns a preview unless confirm=true is set.

  shallow
• delete_work_schedule

  Delete a named organization work schedule profile. Users assigned to this schedule will fall back to the default schedule. Returns a preview unless confirm=true is set. Admin role required.

  shallow
• disable_user

  Disable an organization member so they can no longer sign in or use the app. Reversible — the user can be re-enabled from the web application. Returns a preview unless confirm=true is set.

  shallow
• enable_user

  Re-enable a previously disabled organization member so they can log in and use the platform again. Requires the org_user_id. The organization is fixed by your context — never pass an organization id. You cannot target a user more privileged than yourself.

  shallow
• find_billing_work

  Find the projects, tasks and subtasks in your organization where time can be tracked, optionally filtered by a name fragment. Use this to locate where to record work. Returns ids and names only.

  shallow
• generate_invoice

  Generate a DRAFT invoice from a customer's approved billable hours over a billing period. The draft is editable and can be deleted before it is issued.

  shallow
• get_billing_report

  Get billing summary for a customer over a date range

  shallow
• get_budget_alerts

  Get all budget alerts for the organization showing projects that are over or near budget

  shallow
• get_budget_health

  Get overall budget health summary for the organization, including project counts by status (on-track, warning, critical), total remaining budget hours, and active alerts

  shallow
• get_cost_rate_history

  Get the cost-rate history for a specific user in the organization. Requires Finance role or higher.

  shallow
• get_customer_info

  Get detailed information about a customer including health score and portfolio

  shallow
• get_dashboard_metrics

  Get organization dashboard metrics including utilization, revenue, and active projects

  shallow
• get_employee_timesheet

  Get an employee's timesheet report showing target hours, actual hours logged, and variance. Can look up by employee name or default to the requesting user.

  shallow
• get_frame_order_utilization

  Report each frame order's contracted cap vs billed draw-down vs remaining, for both hours and amount, with utilization percentage. Optionally filtered by customer and/or status.

  shallow
• get_hours_summary

  Get a summary of hours logged for a user or team over a date range

  shallow
• get_import_template

  Return the CSV template for bulk-importing the work hierarchy (customers, projects, tasks, subtasks). Fill the template and call validate_import before commit_import.

  shallow
• get_invoice

  Get the full details of a specific invoice by ID.

  shallow
• get_my_time_entries

  Get the current user's time entry analytics for a date range, including hours breakdown by project and customer, billable vs non-billable split, and target comparison

  shallow
• get_project_status

  Get detailed project status including budget, hours, and task breakdown

  shallow
• get_project_team

  Get the people associated with a project: who is ASSIGNED to it (formally responsible / accountable) and the TOP CONTRIBUTORS by hours logged (who is actually doing the work and driving the budget/overrun). Use this to answer 'who is responsible for / working on a project', especially when a project is over budget. Budget-alert results include the project_id you can pass directly into this tool.

  shallow
• get_resource_utilization

  Get team resource utilization summary showing target hours, actual hours, billable hours, and utilization percentage for the organization

  shallow
• get_unbilled_time

  Get a summary of unbilled time across the organization, including total hours, total amount, number of entries, and aging information

  shallow
• invite_user

  Invite a person to join your organization by email at a chosen role. The organization is fixed by your context - never pass an organization id. Valid roles: Admin, Finance, Manager, Member, Viewer (you can only invite at a role no more privileged than your own). The invitee receives an email with an acceptance link.

  shallow
• issue_invoice

  Issue a Draft invoice: assigns a gapless invoice number, locks the invoice as immutable, and marks source hours as Invoiced. IRREVERSIBLE — corrections require void + reissue. Call once with no token to preview; re-call with the returned confirm_token and an idempotency_key to commit.

  shallow
• list_customers

  List all customers in the organization

  shallow
• list_favorites

  List the current user's saved time-entry favorites (quick-entry shortcuts).

  shallow
• list_invoices

  List invoices for your organization, optionally filtered by customer and status.

  shallow
• list_my_time_entries

  List the current user's own individual time entries for a date range, with project name, task/subtask ids, hours, description, billable flag and status. Use this to see exactly what was logged (the per-entry detail), as opposed to aggregated totals.

  shallow
• list_projects

  List all projects in the organization with their status and budget information

  shallow
• list_recycle_bin

  List soft-deleted entities currently in the recycle bin, optionally filtered by entity type and paged.

  shallow
• list_scheduled_reports

  List all scheduled report definitions for the organization.

  shallow
• log_time

  Create a single time entry on a subtask for the current user. Requires permission to log time.

  shallow
• manage_user_work_schedule

  Manage YOUR OWN personal work schedule. action is one of: create, update, delete, assign (assign = make a schedule your active one). For update/delete/assign, provide schedule_id. default_hours is your standard daily hours (for a simple schedule). The organization is fixed by your context, and you can only manage your own schedule.

  shallow
• mark_invoice_paid

  Mark an issued or sent invoice as Paid. Optionally record the paid amount and payment date. Returns a preview unless confirm=true is set.

  shallow
• mark_time_invoiced

  Mark one or more time reports as invoiced, optionally linking them to an existing invoice. Requires Manager role or above.

  shallow
• move_project

  Move a billing project to a different customer within your organization. Both the project and the destination customer must belong to your organization. Requires Manager role or above.

  shallow
• move_subtask

  Move a subtask to a different task within your organization. Both the subtask and the destination task must belong to your organization. Requires Manager role or above.

  shallow
• move_task

  Move a task to a different billing project within your organization. Both the task and the destination project must belong to your organization. Requires Manager role or above.

  shallow
• permanent_delete_entity

  Permanently and IRREVERSIBLY hard-delete an entity from the recycle bin. The entity and all its children are removed from the database — this cannot be undone. Requires Admin role. Call once with no token to preview; re-call with the returned confirm_token and an idempotency_key to commit. entity_type must be one of: Customer, Project, Task, SubTask.

  shallow
• recall_timesheet

  Withdraw your submitted timesheet for a given month back to Draft (un-submit), reopening entries for editing. Only valid while the period is Submitted — after approval ask a manager to reopen it. Supply year and month (1-12).

  shallow
• reissue_invoice

  Void an issued invoice and clone it into a new editable Draft (void + reissue). The original is voided and retained for audit; the new Draft can be edited then re-issued. The void is IRREVERSIBLE. Call once with no token to preview; re-call with the returned confirm_token and an idempotency_key to commit.

  shallow
• reject_timesheet

  Reject a submitted timesheet period, returning it to the reporter for correction. The period and its time reports revert to Rejected (editable). A rejection comment is required. Use confirm=true to proceed. Requires Manager or Admin/Owner role (Finance is excluded — timesheet approval is PM work, not finance).

  shallow
• remove_user

  Permanently remove an organization member. This action is IRREVERSIBLE — the user must be re-invited to rejoin. Returns a preview; re-call with the confirm_token and an idempotency_key to commit.

  shallow
• remove_user_from_customer

  Remove a user's assignment from a customer, revoking their access to the customer's projects and tasks. Requires confirm=true to proceed.

  shallow
• remove_user_project

  Remove an organization member's assignment from a specific project. The user will no longer have direct visibility to that project (they may still see it via a customer assignment). Requires org_user_id and project_id. The organization is fixed by your context — never pass an organization id. You cannot target a user more privileged than yourself.

  shallow
• reopen_month

  Reopen a previously closed billing month, allowing time to be logged and edited again. Call once with no token to preview; re-call with the returned confirm_token and an idempotency_key to commit. Reversible only by closing the month again.

  shallow
• reopen_timesheet

  Reopen a Submitted or Approved timesheet period for corrections. The period and its time reports revert to Rejected (editable), allowing the reporter to edit and resubmit. Use this when an approved period needs fixing. An optional comment can be provided. Use confirm=true to proceed. Requires Manager or Admin/Owner role (Finance is excluded — timesheet approval is PM work, not finance).

  shallow
• resend_invite

  Re-send a pending invitation email to the invitee and reset its status to Pending. Requires the invite_id (discover it via list of pending invites). The organization is fixed by your context — never pass an organization id.

  shallow
• restore_entity

  Restore a soft-deleted entity (customer, project, task, or subtask) and all its children from the recycle bin. Requires Admin role. entity_type must be one of: Customer, Project, Task, SubTask.

  shallow
• search

  Search the organization's work-structure entities (customers, projects, tasks, subtasks, users) by id or name. Returns a flat, assignment-scoped result list.

  shallow
• send_invoice

  Mark an issued invoice as Sent to the customer. The invoice must already be in Issued status. Returns a preview unless confirm=true is set.

  shallow
• set_budget_thresholds

  Set the organization-level budget alert thresholds. budget_warning_threshold_percent is the utilization % at which a project is flagged At-Risk; budget_critical_threshold_percent is the % at which it is flagged Over-Budget. The warning threshold must be strictly less than the critical threshold. Supply one or both — only the fields you provide are changed (PATCH semantics). The organization is fixed by your context — never pass an organization id.

  shallow
• set_custom_field_value

  Set the value of a custom field on a specific entity (a project, task, subtask, time report, or customer). The custom field must already be defined for that entity type. The organization is fixed by your context. You must have permission to update the target entity.

  shallow
• set_org_work_schedule

  Create or update a named organization-level work schedule (a weekly working-time profile). Provide schedule_id to update an existing one, or omit it to create a new one. weekly_schedule is a JSON object mapping lowercase day names to a working window, e.g. {"monday":{"start":"09:00","end":"18:00"},"saturday":null}. The organization is fixed by your context. On update, only the fields you supply are changed.

  shallow
• set_user_cost_rate

  Set the internal hourly COST rate for one member of your organization (used for profit/margin reporting). The organization is fixed by your context - never pass an organization id. You cannot set your own cost rate. The rate value is never echoed back.

  shallow
• start_timer

  Start (or replace) your running timer on a subtask. There is at most one running timer per user; starting a new one replaces any existing. Stop it later with stop_timer to create a Draft time entry, or cancel it with cancel_timer to discard it. Supply subtask_id.

  shallow
• stop_timer

  Stop your running timer. The elapsed time is computed and a Draft time entry is created automatically. Returns the created time entry. No arguments needed.

  shallow
• submit_timesheet

  Submit your time entries for a given month for manager approval. Draft and Rejected entries in the month are transitioned to Submitted. A billing-closed month cannot be submitted. Supply year and month (1-12).

  shallow
• suggest_holiday_profile

  Look up the official public/national holidays for a country (ISO-2 code, e.g. US, IL, GB) and year from an authoritative public source (Hebcal for Israel, Nager.Date for everywhere else). Returns a DRAFT list of holiday dates: each is either a full day off or a half/partial working day (with a start/end working window). Use this to PROPOSE a holiday profile — never invent holiday dates from memory. The dates returned are authoritative for that exact year.

  shallow
• undo_write_off

  Reverse the most-recent write-off on a time report, restoring the written-off hours to the billable pool. The billing month must still be open. Requires Finance role or above.

  shallow
• update_custom_field

  Update an existing custom field definition (title, type, options, or mandatory flag) in your organization. The organization is fixed by your context. You cannot change a field's field_id or the entity it applies to. Only the properties you supply are changed.

  shallow
• update_customer

  Update an existing billing customer in your organization. Only the fields you provide are changed; everything else is left as-is (PATCH semantics). Discover ids with find_billing_work - never ask the user for an id.

  shallow
• update_draft_invoice

  Update editable fields on a DRAFT invoice (notes, internal notes, payment terms, payment instructions, due date, purchase order number). Only valid while the invoice is still a Draft.

  shallow
• update_frame_order

  Update an Open frame order's editable fields (reference, description, caps, dates, currency, notes). Closed frame orders cannot be edited; use this only for Open frame orders.

  shallow
• update_holiday_profile

  Update an existing holiday profile in your organization (name, holiday list, default-for-countries, active flag, or notes). The organization is fixed by your context. A profile's year cannot be changed. Only the fields you supply are changed; supplying holidays REPLACES the profile's holiday list. Holiday dates must fall within the profile's year.

  shallow
• update_org_settings

  Update core settings for your organization: name, country, default_time_zone, base_currency, first_day_of_month (1-28), auto_close_month_after_days, and the budget alert thresholds (budget_warning_threshold_percent must be less than budget_critical_threshold_percent). The organization is fixed by your context - never pass an organization id. Only the fields you provide are changed; everything else is left as-is.

  shallow
• update_project

  Update an existing billing project in your organization. Only the fields you provide are changed (PATCH semantics). You can rename the project, update its description, change its status, toggle which billing types are allowed (TM/Fix/OVH), and set per-type hour limits. Discover ids with find_billing_work - never ask the user for an id.

  shallow
• update_scheduled_report

  Update an existing scheduled report definition. Only the fields you provide are changed; unspecified fields keep their current values.

  shallow
• update_subtask

  Update an existing subtask in your organization. Only the fields you provide are changed (PATCH semantics). You can rename the subtask, update its description, change its status, billing type, and set an hour limit. Discover ids with find_billing_work - never ask the user for an id.

  shallow
• update_task

  Update an existing task in your organization. Only the fields you provide are changed (PATCH semantics). You can rename the task, update its description, change its status, and set per-type hour limits. Discover ids with find_billing_work - never ask the user for an id.

  shallow
• update_time_report

  Update fields on one of your own time entries (PATCH — only the fields you supply are changed; everything else is left as-is). Supply the time_report_id plus any combination of date, start_time, hours, and text.

  shallow
• update_user_preferences

  Update your own UI preferences: default time-entry view, sub-views, theme, and time format. Only the fields you provide are changed (PATCH semantics). Applies to your account globally across all organizations. The user is fixed by your context — you can only change your own preferences.

  shallow
• update_user_profile

  Update a team member's organization-profile fields: first name, last name, country, timezone, and job title. Only the fields you provide are changed (PATCH semantics). Role changes are not supported here — use the dedicated role-change tool. The organization is fixed by your context — never pass an organization id. You cannot target a user more privileged than yourself.

  shallow
• use_favorite

  Record that a time-entry favorite was used, incrementing its use count and updating last-used timestamp.

  shallow
• validate_import

  Validate a bulk-import CSV without persisting anything. Returns row-level errors and a summary so you can fix the file before calling commit_import.

  shallow
• void_invoice

  Void an issued invoice (reason required): releases source hours back to Approved and retains the immutable void record. IRREVERSIBLE. Call once with no token to preview; re-call with the returned confirm_token and an idempotency_key to commit.

  shallow
• write_off_time

  Write off hours from an approved time report, removing them from the billable pool without invoicing (e.g. discounts or goodwill). Requires Finance role or above.

  shallow

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